Outlook Rules Server Vs Client - Complete Guide

Generally, the Outlook application’s functions are executed based on the rules applied to them. The Outlook application uses two rules, namely server-side and client-only. These two rules will differ based on the conditions & actions that you apply to the function you wish to perform with the Outlook application. However, both rules play an important role in performing your e-mailing operation successfully. This page covers a short note about the Outlook rules server vs client.

Outlook server-side

  • Step 1: This rule uses the Exchange server’s information conditions & actions to complete the Outlook process. That means it is fully managed by the Exchange server.
  • Step 2: If you wish to move the message from a folder to a new one stored on the Exchange server and the sender of that message is in the GAL or Contact’s folder, then the server-side rule is used by the Outlook application.
  • Step 3: The best thing about the server-side rule is that you can use it even when you haven’t signed into Outlook.
  • Step 4: For example, “From move to folder.”


  • Step 1: If you’re using the Outlook features, then the Client-only rule is used.
  • Step 2: Signing in to the Outlook application is required to run this rule.
  • Step 3: One drawback about this rule is that you can only use it with the same profile that you’ve used while creating the Client-only rule.
  • Step 4: For example, “From , flag message to .”

Continue reading the below steps to know more on Outlook rules server vs client.

Some common actions & conditions that are specified in the Client-only rule are listed below.


  • Step 1: Permanently delete it
  • Step 2: Print it
  • Step 3: Play a sound
  • Step 4: Make it as read
  • Step 5: Clear the Message Flag
  • Step 6: Flag message for follow up at this time
  • Step 7: Display a desktop alert
  • Step 8: Display a specific message


  • Step 1: Marked as important
  • Step 2: Marked as sensitivity
  • Step 3: Flagged for action
  • Step 4: Assigned to category
  • Step 5: With specific words in the body, such as header, address of your recipient, or sender’s address.

The client-side rules are also created for the POP3 and IMAP accounts. But if you want to access the IMAP or POP3 account even when the Outlook application is closed or not running, then you can use the web-based client page to create the rule for the same. To know more about the Outlook rules server vs client, contact us and get fine solution.

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